The Ultimate Event Planning Checklist for Your Corporate Events
If you have ever planned a conference or a corporate event or party, you know exactly how difficult it is to get everything together on time. It is not unusual for things to go wrong even at the very last minute.
There’s a whole lot to take care of to ensure that things go as planned on D-day. From curating a guestlist to finding the perfect entertainment, you would need to look into every tiny detail.
It can be difficult to remember everything that needs to be done. Moreover, these problems are largely unpredictable, which is why you need to plan the event perfectly to avoid any mishaps. And there is no better way to do this than having a comprehensive event planning checklist.
Whether you use pen and paper or a digital app, it always helps to have a checklist that contains everything you’ll need to see through. This way, you can ensure that you don’t miss out on any tasks and that everything is perfectly arranged for your event.
To help you out, here’s our event planning checklist that outlines everything you need to include in yours.
The Perfect Event Planning Checklist for Corporate Events
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The Venue
Before you look into anything else, you need to select the right venue. Depending on the type of event and the number of people you expect to attend, you will need to pick a venue that accommodates it all.
For example, for a Halloween-themed event, if you are planning to have a fun haunted house experience or something spooky like a live house clearing, you will need a space that is big enough for it. Make sure you are avoiding cramped spaces and crowds, which are an instant turn-off for people and will cause them to leave.
Some other things you may want to consider include whether or not the venue is available on your desired dates, if the price fits in your budget, if it comes with the required equipment and the desired layout, etc.
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The Activities
No matter what type of event you’re hosting, you will need to include some fun activities for your guests. These activities can be related to the theme of your event, but they need to be engaging and interactive. Your guests will need something to do or they will likely spend time on their phones or leave.
A good idea is to break up your event with different activities that ensure that your guests are paying attention and participating. For example, in the beginning, you could arrange for an ice-breaking activity where guests get to know each other.
This can be followed up by any workshops or exposition booths you have planned. However, don’t forget to plan when these activities begin and end. Along with that, you will also need to look into who will be hosting them. Moreover, if you have event sponsors, you can use this opportunity to promote them through these activities.
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Event Photography
No event is complete without pictures. Event photography is one of the most important elements that need to be considered when planning an event. These photographs can be used to build business credibility. Moreover, they can also be posted to your company website or social media to bring up interaction and engagement.
Moreover, finding an event photographer within your budget is not difficult. For example, if you’re organising your event in Milton Keynes, you need to simply look up “event photography Milton Keynes” on the internet to find some truly skilled photographers.
Besides, images from your event can also help you with future marketing content. This is because viewers are more interested in looking at pictures than reading text. With event photography, you will have high-quality images that you can use for marketing or promoting a product or your business.
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Food and Refreshments
No matter what type of event you’re hosting, you need to provide your guests with some food or snacks. Your guests are likely to get hungry over time and will need to munch on something in between. At the very least, they will require water to satiate their thirst.
If you arrange for good food, drinks and snacks, you are one step closer to making sure your event is a success. People often visit events if they think that they’re going to be provided with good food and refreshments. Moreover, it gives them the energy to engage with the activities you’ve planned.
When it comes to food and refreshments, you will need to consider a few things. For example, will you be offering a full-course meal or light finger foods? Will you have a buffet system or servers? Will you be serving alcohol as well?
Don’t forget to take into account the number of guests you are expecting so that you don’t run out of food or waste it. You can also choose to offer takeaway boxes so your guests can choose to take their leftovers home.
In Conclusion
The main goal of a corporate event is to promote your business, or a product or impress potential clients and investors. This is why your event must leave a positive impression.
With this checklist, you can rest assured that all your basic event requirements are covered. You can modify this and add to it according to what your event is about. However, a checklist like this one can make management much easier and ensure that your event is successful.
