You might have come across hearsay that tries to explain how organizing a corporate party is a challenging Task. Well. It might involve a lot of thinking but it is an achievable task. However, it involves much waiting around for feedback and confirmation from other members.
See, to stay focused and organize a memorable company event, you will have to break down the process into achievable tasks. Yes, one task at a time will guarantee an awesome party. Apart from proper planning, You must need to consider some important things like chiller rentals. This handy guide will help you organize a corporate party like no other.
If you want to come up with a party that has never been, making a list is crucial. A list will not only help break down the seemingly long process but also help you keep track of all the achievements along the way. You will also notice any aspect that is left out. Most importantly, make sure you set deadlines.
An Events Team: Create One
Not all companies have an event team. So if yours doesn’t have one, it is advisable to create one forevent management. You can make a team by selecting people with a range of various skills. This team you intend to create will help in allocating budget and even making invites. Remember, there might be a need for cleaning up afterward and many hands make work easier.
Make and allocate the Budget
Here, you need to find out the amount of money that is set aside for the event. Actually, the budget determines the type of corporate party you will organize. Your company’s culture and colleague expectations will play a big role in budget allocation. However, do not forget to be a bit flexible since some charges may be subject to the season.
Find a Venue
When looking for a venue consider things like capacity; know if it can contain your guest list, its location; is it accessible by everyone, or it would require transport, facilities; depending on what of facilities you will need, and flexibility; know if it will customize packages to suit your needs.
Set the Date
Your chosen venue may have an impact on which date you choose. So make sure you confirm with venue managers before setting and confirm the date. Everyone can be involved in picking the preferred date, though. Days known for events tend to be a bit expensive but days earlier in the weeks are cheap.
Select a Theme
A theme is very crucial since it sets the tone of your party. From the food to decoration, your theme should be perfectly chosen. Every member of your team can suggest a theme and pick any of them if it suits your budget and you got all that is required to make the theme a success. Culinary foodie events are very popular. Before you organise one, sign yourself up for a food tour in your city to get behind the scenes and get some inspiration.
The entertainments should suit your venue and theme of your party. If you need a DJ or a live band, it is all upon you to decide.
A little extra
For speeches and awards ensue you organize the speakers on the program properly, and remember to slot them early in the evening. You can also invite a professional photographer to ensure quality photos for preserving the memories.
Transport and security can be offered by agencies you trust and ensure arrival time is well communicated to avoid delays. For coaches, advance booking is highly recommended.
Your invitations can e emailed or printed. And can be delivered by your committee or representatives. Make sure the RSVP dates allow enough time to confirm with venue or caterers. For ticketed parties, allow enough time to market the tickets.
Lastly, you will have to get to the venue early and ensure that everything is planned. And make sure that you make introductions to the suppliers and entertainers so that in case of any questions or problems, they know who to approach.